Minutes from DDA Meeting
March 12, 2007
The meeting was called to order by Chairman Doug Houseworth at 7:04 pm
Members Present: Dick Weidenhamer, Dan Plasencia, Genevieve Lloyd, Jerry Kovacs, Doug Houseworth, Janel Anderson.
Guest Present: Kurt & Patti Hoffman
Old Business-
1. Web Page-Nothing new to report. Doug agreed to contact the web page designer and find out how we can update and make changes to the web page since John Sirvaitis is on vacation and also to then continue to gather the information for the business who paid to have links to their web pages on our web page.
2. Riverfest-Genevieve passed out notes from the Riverfest committee meeting which are attached to these minutes. She is encouraged that people are beginning to step forward and take charge of more areas.
3. Boardwalk-Genevieve shared that she discussed the fund raiser idea of selling boards with sayings on them with Pat Huber and he was going to give it some consideration and report back at a later date.
New Business-
1. Discussion on how to pay the lawyer’s bill with out any money coming from the Village and the uncertainty of how much money if any will come from the TIF plan. At Dick Weidenhamer’s suggestion this issue was tabled until the next meeting to give the Village Council an opportunity to address this issue.
2. Credit Cards machine for the Riverfest was discussed and it was agreed by all that since the suggested entrance fees being charged for exhibitors was affordable people should be able to send checks and we should not worry about having access to a way to process credit cards.
3. Liquor Licenses-Genevieve requested permission to begin the process of applying for the Special Licenses needed to sell beer and wine in the beverage tent for the Riverfest-Janel Anderson made the motion to allow Genevieve to begin the process 2nd by Dan Plasencia, all were in favor, motion carried.
4. Application for Raffle License-Genevieve requested permission to apply for a small raffle license which will cost $20 for 2 days of raffles. She also suggested that cash prizes be given away as opposed to gathering donations from other businesses. Janel Anderson made the motion to grant her request with the cash prizes to be given each day to be as follows:
1st prize-$250
2nd prize-$125
3rd prize-$75
4th prize-$25
5th prize-$25
Total- $500 for each day
Dan Plasencia 2nd the motion, there were 5 votes in favor of this motion, 1 opposed. (Dick Weidenhamer) the motion carried.
Treasurers Report-
Dan Plasencia reported that a checking account is being set up at First Federal Bank for the DDA. Signature cards need to be signed by Chairman Doug Houseworth, Treasurer Dan Plasencia, and Village President Dick Weidenhamer. It is being set up that there needs to have 2 signatures on check for them to be legal.
Pay the bills-Dan Plasencia made the motion to pay the bill submitted by Keven Becker for a down payment on the bottons he is making for the Riverfest. Janel Anderson seconded it. All were in favor, the motion carried.
The meeting was adjourned by Chairman Doug Houseworth at 8:10 pm
Respectfully Submitted,
Genevieve Lloyd
Village of Alanson DDA Secretary
Next DDA meeting- April 9, 7 pm at the Town hall
Next Riverfest committee meeting- April 12, 7 pm at the Town hall
Notes from Riverfest Committee Meeting
March 8, 2007
1. The meeting was called to order by Genevieve at 7:05 pm
2. The following people were in attendance: Ed Karmann, Paula Adams, Dick Weidenhamer, Genevieve Lloyd.
3. Everyone was brought up to date of what has been accomplished thus far:
a. The DDA board has decided that for this year at least the Riverfest will remain under the DDA and will not become a 501[c][3]. This decision maybe review after the Riverfest is over.
b. Made lots of phone calls-lined up tents, stage and dance floor for beverage tent, porta johns, security. Talked to chairmen from the Alpine Festival, Wolverine Lumber Jack Festival and Houghton Lakes Tip Up Town got lots of good information on badges and sponsorships.
c. Secured donations from Century Tel $1,500 to go toward the buttons and Citizen’s National Bank-$1,000 to use as we see fit.
d. Applied for a grant from First Federal Bank-have not heard back yet, I ask ed for $3,500.
e. Pastor Pete and the Liberty Baptist Church have volunteer to help with the organization of the children’s events on Saturday and Sunday and a community church service Sunday morning.
f. Meet with the Fire Fighters about car show and they are unwilling to change their date or do a car show for the festival, so the DDA board has decided that there will not be a car show with the festival this year. But a motorcycle and boat show are in the works.
h The Library Board has decided that they will sponsor the Blood Drive on Saturday, August 18 between the hours of 10 and 4pm.
4. During the meeting Paula Adams and Ed Karmann agreed to work on the solicitation of Sponsorships. Genevieve passed out a rough draft of a letter to be given to potential sponsors, she is working on making it more clearer to understand based on questions asked at the meeting.
5. Several names were given to Genevieve of people who would like to work with the children’s area. Genevieve is going to contact them and see if she can get them all to meet sometime since most of them can not come to our committee meetings due to conflict of scheduling
6. Area’s that we still need help in:
a.. Creation of a brochure and advertising.
b. Someone to be responsible for the button/raffle ticket sales once they are done.
c. Someone to secure a parking area and a shuttle to and from the parking area and the Riverfest.
d. Someone to design a Riverfest T-shirt.
e. Night Time Boat Parade
7. If there something that was not covered that someone would like to see held during the Riverfest that you would like to organize please let Genevieve know so it can be included in our advertising.
8. It was shared that we need to begin to firm up what events are taking place at what times for advertising purposes as soon as possible no later than May’s meeting.
9. Meeting was adjourned at 8:20 pm
Next Meeting April 12-7pm at the Town Hall
If you have questions or thoughts about this meeting feel free to call me on my cell phone 330.3188
Genevieve Lloyd